Emergency Information
It is the policy of Berea College that upon confirmation of a significant emergency or dangerous situation which poses an immediate threat to the health and safety of any segment of the campus community the institution will, without undue delay, undertake measures to notify the community of the dangers present. Such notification applies to a wide range of emergency situations such as imminent threat from violent crimes, gas leaks, highly contagious viruses, tornados or hazardous chemicals release incidents.
The Director of Public Safety, or other appropriate official, acting as Emergency Coordinator will confer with the designated Emergency Response Director (i.e., the President of the College or designee) to determine whether a confirmed situation exists requiring an immediate Emergency Notification to be issued. The Emergency Director or designee and the Emergency Coordinator will determine content and distribution of the notification, depending upon the nature and extent of the situation. Other appropriate officials of the institution, including the Vice President for Labor and Student Life, will be consulted as time permits and as appropriate in determining emergency confirmation, content of notification messages and appropriate communication modes. Determination as to appropriateness of campus wide evacuation rests on approval by the Emergency Director or designee.
When determination is made that an imminent threat exists, the Department of Public Safety will immediately convey emergency notification of the dangers present unless, in the professional judgment of the responsible authorities, doing so would compromise efforts to assist a victim, or to contain, respond to, or otherwise mitigate the emergency.
Notification methods, depending upon the nature and extent of the emergency and populations at risk, may include but are not limited to a combination of the following: activation of emergency outdoor sirens with tonal and voice capabilities; notification through the e2Campus Emergency Alert system which includes phone text messages, email and voice mail for both cell and land line phones; campus email; messages posted on the college’s web page; fire alarms; phone trees for residence hall staff, divisional personnel, and building contact persons; posted notices in prominent areas of campus; vehicle loud speakers; and notification by word of mouth. Once Emergency Notification has been made, the institution does not also issue a Timely Warning Statement on the same situation. The institution will issue appropriate follow-up communication, as needed, advising as to the status of the situation and concerns deemed relevant to the campus population.
Employees and Residence Hall staff should make themselves aware of physical limitations of students and coworkers which could impede their timely egress from buildings. Persons in these roles should notify available emergency response personnel of the location of the person and nature of limitations.
The emergency response plan will be tested annually and the campus community will be advised of the outcome of the test. These tests can take different forms and may be announced or unannounced. The tests are intended as learning experiences for responders and the community at large.
Berea College is providing students, staff and faculty the opportunity to subscribe to the e2Campus service. E2Campus enables subscribers to receive alert messages as mobile phone text messages, e-mails, and/or phone calls. There is no charge for the service beyond the normal cost of mobile phone text messages. Messages will be issued as authorized under the Campus Emergency Response Plan.
Safety and emergency alert messages will be sent to all subscribers in the event of tornado warnings, an active shooter situation, a hazardous chemical spill or other emergencies where immediate notification may help avoid harm. Non-emergency warning messages will continue to be sent via campus e-mail to provide timely notification of threatening weather, a violent crime report or other potential dangers, but subscribers can choose to receive these warning messages via the e2Campus system as well.
To receive safety and emergency alerts as text messages to your mobile phone, sign on to the myBerea portal, navigate to the My Accounts tab, click on the Safety and Emergency Alert Subscriptions menu entry and follow these steps:
OR
Activating One Phone Number:
To subscribe to e2Campus and activate one mobile phone text message number for safety and emergency alert messages:
- Your user id is automatically the same as your myBerea portal ID and cannot be changed.
- Enter your first and last name, and the password you want to use for your e2Campus access.
- If you choose to also receive non-emergency warnings as mobile phone text messages for timely notification of potential dangers, check the box provided.
- Enter your mobile phone number in the space provided and select your carrier from the pull-down list.
- Check the Agree to Terms of Service box and click Create Account to send the request. You will be automatically logged into the e2Campus system.
- Check your mobile phone text messages to confirm receipt of a validation text message showing your unique validation code.
- Enter the validation code from the text message and click Validate to confirm your request.
- Your account is now validated and you will receive urgent safety alert messages.
If you have difficulty getting registered with e2Campus, contact the IS&S Help Desk by calling 3343 or coming to the Computer Center.
Activating Additional Phone Numbers:
To register additional text message phone numbers, e-mail addresses, or voice phone numbers:
Additional text message phone numbers:
For each additional phone, enter the number in the Phone box, select the carrier from the pull-down list and click the Add SMS button. Check your mobile phone text messages to confirm receipt of a validation text message showing your unique validation code. Enter the validation code from the text message and click Validate to confirm your request.
E-mail addresses:
For each e-mail address, enter the address in the Email Address box and click the Add Email button. Check your e-mail to confirm receipt of a validation e-mail message. Simply reply to the email message to confirm your request.
NOTE: All campus safety and emergency alerts will automatically be sent to Berea College e-mail addresses so there is no need to register your berea.edu e-mail address on the e2Campus system unless it is the only address you want to register and you did not register a mobile phone for text messages.
Voice phone numbers:
For each cell phone, office phone or other land line phone on which you wish to receive alerts, enter the phone number in the Phone box and click the Add Voice button. Voice phone registrations do not require validation.
Safety and Timely Warning Notifications
When an incident occurs which may have a bearing on the present safety of the campus community, the College, within 24 hours of the first report of the incident, notifies members of the campus community. Information on the type of incident and threat is given, along with recommended prudent safety practices and procedures related to the incident. Information is sent directly to students, faculty and staff persons by use of the college email system and the E2 Campus Emergency Alert system. Depending on the perceived needs at the time, the school may additionally choose to post written notices in residence halls, distribute information through the campus web site, post information in the Berea College Post Office or notify through appropriate media.
The community is urged to heed any advisories issued by the institution and work together in the joint effort to make the campus a safe place to live, work and learn. All accidents and injuries involving students, guests, or employees should be reported to Public Safety as soon as possible. Investigative reports at accident scenes are made to help in determining if a situation exists which could pose a threat of injury or illness to others. When the institution is aware of a potential hazard, its officials take appropriate steps to provide timely warning to members of the campus community. Any criminal activity occurring on campus must be reported to Public Safety. All reports are investigated. Students and staff, of course, have the option of reporting crime directly to the city police (859-624-4776) or 911 and to request police assistance at any time during an investigation.
For Emergencies, Call 911!
Berea Police
Police Officer Non Emergency – 859-623-1248 (To be used when you would like an Officer to contact you, and only used after business hours, 8a-4p)
Berea Police Records Department- 859-986-8456 (Open 8a-4p, M-F and closed on weekends. Administrative, non emergency contact)
Berea Fire Department
Fire Chief’s Office 859-986-8232
Fire Station 1 (Chestnut Street)- 859-986-2898
Fire Station 2 (Glades Road)- 859-986-3375
Madison County Operations Center
Administrative Line Only- 859-624-4776
Madison County EMS
Administrative Line Only- 859-623-5121