Preparation
- Contact Information: Submit your forwarding address and personal contact information via NEOED to ensure tax documents (W-2s) and COBRA packets reach you. If your address changes after you depart and prior to W-2s being mailed in January, please email humanresources@berea.edu to update your information.
- Records Access: Download any previous paystubs or W-2s from your employee portal before you last day, as your system access will expire upon departure.
- Final Expenses: Complete your final Chrome River reports and return your P-Card to the Accounting office at least one week before you leave.
- Clear Outstanding Items: Ensure any library items are returned and any outstanding tickets or cash advances are settled with Student Accounts/AP.
- Digital Files: Coordinate with your supervisor to transfer ownership of any Box folders or shared drives.
- Email Access: Review the guidelines regarding when your email access will be deactivated and set up an appropriate “Out of Office” reply if needed.
- Labor Supervision: If you supervise students, work with your department to reassign supervision and approve all pending student timesheets before your departure.
- Grant Reporting: If your position is grant-funded, contact the Director of Government Grant Services at least two days before your last day for Time and Effort reporting.
- Final Submission: Work with your supervisor to submit your final timesheet on your last day.
- Vacation Payout: The Payroll Systems Administrator can confirm your hours available for the vacation payout on your final check upon request.
- Keys & Badges: Return all physical keys (office, filing cabinets, etc.) and your Berea ID badge to Public Safety or your HR Business Partner as instructed.
- IT Equipment: Follow the return instructions for you College-issued laptop, monitors, and peripherals.
- Departmental Items: Return any manuals, student files, or specialized equipment to your supervisor or Division Chair.
- Exit Interview: Your HR Business Partner will reach out to schedule an exit interview to discuss final details of your employment.
- Anonymous Survey: You will be invited to complete an anonymous employment survey on your last day. We value your honest feedback as we strive to improve the Berea College Experience.